Business Studies JSS 3 Curriculum Guides – Effective Office Practice (Office Procedures and Office Equipments)
THEME – EFFECTIVE OFFICE PRACTICE (THE IDEAL OFFICE)
TOPIC 1 – OFFICE PROCEDURES
INSTRUCTIONAL MATERIALS
1. Specimen bills (for example PHCN, NITEL bills, invoices, receipts, cheques, bank drafts, and pay slip.
2. Photographs
3. Adding machines
LEARNING OBJECTIVES
By the end of the lesson, students should be able to:
1. explain the meaning of office procedure.
2. list the importance of office procedures.
3. explain the procedure for making payments.
4. keep an imprest account.
CONTENTS OF THE LESSON
FOCUS LESSONS
1. Office procedure:
- Meaning
- Importance
2. Procedures for preparing bills, invoice and receipts.
3. Procedures for making payments by:
- Cash
- Bank transfer
- Cheque
- Bank draft
- E-payment
4. Imprest account balance and restoration of imprest
5. Store records:
- meaning of store
- meaning of store records
- procedure for store procurement (use of store requisition)
- importance of stock taking.
6. Delivery note gate pass.
LESSON PRESENTATION
TEACHER’S ACTIVITIES
The teacher,
1. Leads discussion on:
– meaning and importance of office procedure.
2. Guides learner to complete specimen of bills, imvoices, receipts, cheques, bank drafts and e-payment.
3. Explains the:
- meaning of store and store records.
- procedure for store procurement.
- importance of stock taking.
4. Demonstrates on chalkboard the preparation of store records; delivery notes and store requisition.
STUDENT’S ACTIVITIES
The students,
1. Give examples of office procedure.
2. Complete specimen of petty cash account.
3. Practice preparation of petty cash account.
4. Practice preparation of vouchers, payroll and pay slip advice.
5. Identify each type of store records.
6. Dramatize the procedure for store procurement.
7. Practice preparation of store records and requisition.
8. Practice completing a specimen delivery note and gate pass.
LESSON EVALUATION
Students to,
1. define office procedure.
2. list four importance of office procedure.
3. list three ways for preparing bills invoice and receipts.
4. list three procedures for making payments.
5. list five differences between stock record card and requisition form.
6. prepare delivery note and gate pass.
THEME – EFFECTIVE OFFICE PRACTICE (OFFICE PRACTICE)
TOPIC 2 – OFFICE EQUIPMENT
INSTRUCTIONAL MATERIALS
1. Picture
2. Computer
3. Office pins, clips, etc.
4. Photocopier
5. Filing cabinet
6. Stapler
7. Perforator
8. Printers
9. Fax machine
10. Adding and calculating machines.
LEARNING OBJECTIVES
By the end of the lesson, students should be able to:
1. explain the meaning of office equipment.
2. identify office equipment.
3. list types of office equipment.
4. list importance of office equipment.
5. explain use(s) of the different office equipment.
6. explain care of office equipment.
CONTENTS OF THE LESSON
FOCUS LESSONS
1. Office equipment
- Meaning
- Identification
- Types
- Importance
- Uses
2. Care of office equipment
LESSON PRESENTATION
TEACHER’S ACTIVITIES
The teacher,
1. explains the meaning of office equipment.
2. guides learners to identify various types of office equipment.
3. leads discussion on the various types of office equipment.
4. leads discussion on the importance of office equipment.
5. demonstrates the uses of some office equipment.
6. guides learners as to the use of some office equipment.
7. guides learners in the care of office equipment.
STUDENT’S ACTIVITIES
The students,
1. identify the various types of office equipment .
2. discuss the various types of office equipment.
3. discuss the importance of office equipment.
4. practice the use of some office equipment like: computer, photocopier, filing cabinet and stapler.
5. practice how to take care of office equipment.
LESSON EVALUATION
Students to,
1. identify office equipment in the school.
2. list five types of office equipment.
3. enumerate the importance of office equipment.
4. list the uses of five office equipment.
5. mention three ways of caring for caring equipment.