Technical Writing Manual: Completing An Application Form Primary 6 (Basic 6) Second Term Week 8 English Studies

TECHNICAL WRITING MANUAL: COMPLETING AN APPLICATION FORM PRIMARY 6 (BASIC 6) SECOND TERM WEEK 8 ENGLISH STUDIES

ENGLISH STUDIES

SECOND TERM

WEEK 8

PRIMARY 6 (BASIC 6) 

THEME – WRITING 

TOPIC – COMPLETING AN APPLICATION FORM 

LEARNING AREA

1. Introduction

2. Important Section of An Application Form

3. Rules for Filling An Application

4. Importance of Application Form

5. Summary and Lesson Evaluation

6. Test Questions and Answers

LEARNING OBJECTIVES 

By the end of the lesson, pupils should be able to:

1. define an application form correctly.

2. identify the uses of an application form.

3. mention the sections of an application form.

4. state the rules for filling an application form.

5. fill a simple application form correctly and neatly.

ENTRY BEHAVIOUR

The pupils already know how to write simple personal details. This lesson builds on that knowledge by teaching them how to correctly complete an application form.

INSTRUCTIONAL MATERIALS

The teacher will teach the lesson with the aid of:

1. English Language textbook.

2. Sample application forms (printed or chart).

3. Flashcards showing personal data fields (name, address, DOB).

4. Worksheets for practice filling of fo rms.

METHOD OF TEACHING

Choose a suitable and appropriate methods for the lessons.

Note – Irrespective of choosing methods of teaching, always introduce an activities that will arouse pupil’s interest or lead them to the lessons. 

REFERENCE MATERIALS

1. Scheme of Work

2. 9 – Years Basic Education Curriculum

3. Course Book

4. All Relevant Material

5. Online Information

CONTENT OF THE LESSON

INTRODUCTION

An application form is a document used to provide personal information when applying for a job, school admission, scholarship, or other opportunities.

Completing an application form means filling in the required information correctly and neatly.

IMPORTANT SECTIONS OF AN APPLICATION FORM

1. Surname

2. First name and other names

3. Date of birth

4. Gender

5. Home address

6. Nationality

7. Phone number

8. Name of school

9. Class

10. Signature and date

RULES FOR FILLING AN APPLICATION FORM

1. Write clearly and neatly.

2. Use capital letters where required.

3. Fill in all required spaces correctly.

4. Do not leave blank spaces.

5. Avoid spelling mistakes.

6. Use correct personal information.

7. Write your signature at the end.

SAMPLE APPLICATION FORM

Application for Admission

1. Surname: __________

2. First Name: __________

3. Date of Birth: __________

4. Gender: __________

5. Address: __________

6. School: __________

7. Class: __________

8. Phone Number: __________

9. Signature: __________

10. Date: __________

IMPORTANCE OF APPLICATION FORMS

1. It helps to collect personal information.

2. It is used for admission and jobs.

3. It helps organizations to know applicants.

4. It makes record keeping easy.

PRESENTATION

To deliver the lesson, the teacher adopts the following steps:

1. To introduce the lesson, the teacher asks pupils if they have ever filled any form in school or during registration.

Pupils’ Activities: The pupils respond and share their experiences of filling forms.

2. The teacher explains the meaning of an application form and its importance in daily life.

Pupils’ Activities: The pupils listen attentively and take notes.

3. The teacher displays a sample application form and identifies its different sections.

Pupils’ Activities: The pupils observe and mention the sections they can see.

4. The teacher explains the rules for filling an application form correctly, such as writing clearly and using correct information.

Pupils’ Activities: The pupils listen and ask questions where necessary.

5. The teacher guides pupils to fill a sample application form on the board step by step.

Pupils’ Activities: The pupils follow the teacher’s instructions and contribute answers.

6. The teacher gives pupils their own sample forms to complete individually.

Pupils’ Activities: The pupils fill in the forms neatly and correctly.

7. The teacher marks, corrects errors, and summarizes the lesson.

Pupils’ Activities: The pupils participate in corrections and respond to questions.

CONCLUSION

To conclude the lesson for the week, the teacher revises the entire lesson and links it to the following week’s lesson.

LESSON EVALUATION 

Teacher asks pupils,

1. what is an application form?

2. mention three sections of an application form.

3. state two rules for filling an application form.

4. why is an application form important?

5. fill a sample application form with your details.

PRACTICE EXERCISE/TEST QUESTIONS AND ANSWERS

TEST QUESTIONS

A. Answer the Following Questions

1. What is an application form?

2. Mention three uses of an application form.

3. State two rules for filling an application form.

4. Why must an application form be filled neatly?

5. List four sections found in an application form.

B. Fill in the Application Form Below

APPLICATION FORM

• Surname: __________

• First Name: __________

• Other Names: __________

• Date of Birth: __________

• Gender: __________

• Nationality: __________

• Address: __________

• School: __________

• Class: __________

• Phone Number: __________

• Signature: __________

• Date: __________

C. True or False

6. Application forms are filled with correct information. (______)

7. You can leave blanks when filling a form. (______)

8. Application forms are used for admission. (______)

9. Neatness is not important in form filling. (______)

10. Signature is required in an application form. (______)

ANSWERS

1. An application form is a document used to provide personal information for official purposes.

2. Admission, job application, scholarship (any three).

3. Write clearly; use correct information; fill all required spaces (any two).

4. So that information can be read and understood easily.

5. Surname, first name, address, date of birth (any four).

6. True

7. False

8. True

9. False

10. True