Microsoft PowerPoint: How to Add and Format Text Primary 4 (Basic 4) Second Term Week 4 Information Technology – Computer Studies

MICROSOFT POWERPOINT: HOW TO ADD AND FORMAT

INFORMATION TECHNOLOGY (COMPUTER STUDIES)

PRIMARY 4 – SECOND TERM – WEEK 4 

THEME – BASIC COMPUTER OPERATIONS 

PREVIOUS LESSON – Microsoft PowerPoint: Meaning of Microsoft PowerPoint, Typing and Saving a PowerPoint Presentation Primary 4 (Basic 4) Second Term Week 2 and Week 3 Information Technology – Computer Studies

TOPIC – ADD AND FORMAT TEXT ON MICROSOFT POWERPOINT 

LEARNING AREA

1. Introduction

2. Meaning and How to Add Text

3. Meaning and how to Format Text

4. Importance of Formatting Text

5. Tips for Adding and Formatting Text

6. Weekly Assessment: Test Questions and Answers/Assignment

7. Summary

LEARNING OBJECTIVES 

By the end of the lesson, pupils should be able to:

1. Explain the meaning of adding text in Microsoft PowerPoint.

2. Explain the meaning of formatting text.

3. Add text to a PowerPoint slide.

4. Format text by changing the font, font size, colour, and style.

5. Create neat and attractive PowerPoint slides.

ENTRY BEHAVIOUR

Pupils have previously learned the meaning of Microsoft PowerPoint and how to type and save a PowerPoint presentation. They learned how to enter simple text into the title and content placeholders.

This lesson builds on that knowledge by teaching pupils how to add more text to slides and format the text by changing the font, font size, font colour, and text style to make presentations more attractive and easier to read.

INSTRUCTIONAL MATERIALS

The teacher will teach the lesson with the aid of:

1. Computer with Microsoft PowerPoint installed

2. Projector (if available)

3. Sample PowerPoint presentation

4. Whiteboard and marker

5. Charts showing text formatting tools

METHOD OF TEACHING

Choose a suitable and appropriate methods for the lessons.

Note – Irrespective of choosing methods of teaching, always introduce an activities that will arouse pupil’s interest or lead them to the lessons. 

REFERENCE MATERIALS

1. Scheme of Work

2. 9 – Years Basic Education Curriculum

3. Course Book

4. All Relevant Material

5. Online Information

CONTENT OF THE LESSON

INTRODUCTION

Typing information on a slide is only the first step in creating a good presentation. To make the presentation attractive and easy to read, the text can be changed in different ways, such as making it bold, changing its colour, increasing its size, or selecting a different font.

In this lesson, pupils will learn how to add text to Microsoft PowerPoint slides and format the text using different formatting tools.

LESSON 1 – MEANING OF ADDING TEXT

Adding text means typing words, numbers, or sentences into a PowerPoint slide to provide information.

Text can be added to:

• Title placeholders

• Content placeholders

• Text boxes

HOW TO ADD TEXT IN MICROSOFT POWERPOINT (PRACTICAL ACTIVITIES USING COMPUTER)

1. Open Microsoft PowerPoint.

2. Open a blank presentation or an existing presentation.

3. Click inside the Title or Content placeholder.

4. Type the required text using the keyboard.

5. Click outside the placeholder when you finish typing.

LESSON 2 – MEANING OF FORMATTING TEXT

Formatting text means changing the appearance of text to make it neat, attractive, and easy to read.

Formatting helps improve the presentation of information on a slide.

HOW TO FORMAT TEXT IN MICROSOFT POWERPOINT (PRACTICAL ACTIVITIES USING COMPUTER)

After selecting the text, you can use the Home tab to:

1. Change the Font – Select a different font style such as:

• Arial

• Calibri

• Times New Roman

2. Change the Font Size – Increase or decrease the size of the text.

3. Change the Font Colour – Select different colours to make the text attractive.

4. Make the Text Bold – Bold text makes words appear darker and thicker.

5. Make the Text Italic – Italic text makes words slant to one side.

6. Underline the Text – Underline adds a line beneath the selected text.

7. Change Text Alignment – Text can be aligned:

• Left

• Centre

• Right

LESSON 3 – IMPORTANCE OF FORMATTING TEXT

1. It makes presentations attractive.

2. It makes text easier to read.

3. It highlights important information.

4. It improves the appearance of slides.

5. It helps the audience understand the presentation better.

6. It makes presentations neat and organised.

TIPS FOR ADDING AND FORMATTING TEXT

1. Type correctly and neatly.

2. Use readable font styles.

3. Avoid using too many colours.

4. Use suitable font sizes.

5. Highlight only important words.

6. Save your work after formatting the text.

WEEKLY ASSESSMENT: TEST QUESTIONS AND ANSWERS/ASSIGNMENT 

A. Multiple Choice Questions (5 Marks)

1. Adding text means ______.

A. deleting pictures

B. closing a presentation

C. printing a slide

D. typing words or sentences on a slide

2. Formatting text means ______.

A. changing the appearance of text

B. saving a presentation

C. deleting slides

D. closing PowerPoint

3. Which tab is mainly used for formatting text?

A. Insert

B. Home

C. View

D. Review

4. Which formatting option makes text thicker and darker?

A. Italic

B. Underline

C. Bold

D. Font Colour

5. Which formatting option changes the size of text?

A. Font Size

B. Font Colour

C. Alignment

D. Underline

B. Fill in the Blanks (5 Marks)

6. ______ means typing words or sentences into a slide.

7. ______ changes the appearance of text.

8. Text can be typed inside a ______ placeholder.

9. The ______ tab contains most text formatting tools.

10. ______ changes the colour of text.

C. True or False (5 Marks)

11. Formatting text appears darker than normal text. ______

12. Bold text makes presentations more attractive. ______

13. Italic text stands upright without slanting. ______

14. Font size changes the size of text. ______

15. Text can only be added to pictures. ______

D. Match Column A with Column B (5 Marks)

Column A – Column B

16. Bold – A. Slants the text

17. Italic – B. Makes text darker

18. Underline – C. Changes text colour

19. Font Colour – D. Draws a line beneath text

20. Font Size – E. Changes the size of text

ANSWER KEYS

1. D – Typing words or sentences on a slide

2. A – Changing the appearance of text

3. B – Home

4. C – Bold

5. A – Font Size

6. Adding text

7. Formatting text

8. Title (or Content)

9. Home

10. Font Colour

11. False

12. False

13. False

14. True

15. False

16. B – Makes text darker

17. A – Slants the text

18. D – Draws a line beneath text

19. C – Changes text colour

20. E – Changes the size of text

SUMMARY

In this lesson, pupils learned that adding text means typing words, numbers, or sentences into a Microsoft PowerPoint slide to provide information.

They also learned that formatting text means changing the appearance of text to make it neat, attractive, and easy to read.

Pupils learned how to add text by clicking inside the Title or Content placeholder and typing with the keyboard.

They also learned how to format text using the Home tab by:

• Changing the font style.

• Changing the font size.

• Changing the font colour.

• Making text bold.

• Making text italic.

• Underlining text.

• Changing text alignment (left, centre, or right).

Finally, pupils understood that proper text formatting makes presentations more attractive, easier to read, organised, and helps the audience understand the information better.

PRESENTATION

To deliver the lesson, the teacher adopts the following steps:

Step 1: Introduction – The teacher opens Microsoft PowerPoint and displays a slide containing simple text. The teacher asks pupils how the text was added and why some words appear bold, coloured, or larger than others.

Pupils’ Activities: Pupils observe the slide and respond to the teacher’s questions.

Step 2: Meaning of Adding and Formatting Text – The teacher explains that:

• Adding text means typing words, numbers, or sentences into a slide.

• Formatting text means changing the appearance of the text to make it neat and attractive.

Pupils’ Activities: Pupils explain the meanings of adding text and formatting text in their own words.

Step 3: Demonstration of How to Add Text – The teacher demonstrates how to:

• Open Microsoft PowerPoint.

• Click inside the Title placeholder.

• Type a title.

• Click inside the Content placeholder.

• Type simple information.

Pupils’ Activities: Pupils practise adding text to a slide.

Step 4: Demonstration of How to Format Text – The teacher highlights the typed text and demonstrates how to:

• Change the font style.

• Increase and decrease the font size.

• Change the font colour.

• Make the text Bold.

• Make the text Italic.

• Underline the text.

• Change the text alignment.

Pupils’ Activities: Pupils observe and practise formatting text using the Home tab.

Step 5: Guided Practice – The teacher guides pupils to type a short sentence and apply at least three formatting options such as bold, font colour, and font size.

Pupils’ Activities: Pupils type and format their text with the teacher’s guidance.

Step 6: Group Activity – The teacher divides the class into four groups and assigns the following activities:

• Group 1: Add a title and one sentence to a PowerPoint slide.

• Group 2: Change the font style and font size of the typed text.

• Group 3: Apply Bold, Italic, and Underline to selected words.

• Group 4: Change the font colour and align the text to the centre, then explain the formatting tools used.

Each group presents its work before the class.

Pupils’ Activities: Pupils discuss, complete the assigned tasks, and present their work.

Step 7: Lesson Summary – The teacher reviews the meaning of adding text, formatting text, and the steps involved in formatting text in Microsoft PowerPoint.

Pupils’ Activities: Pupils answer oral questions and summarise the lesson.

Step 8: Evaluation – The teacher asks oral and written questions to assess pupils’ understanding of adding and formatting text in Microsoft PowerPoint.

Pupils’ Activities: Pupils answer the evaluation questions and participate actively in the lesson.

CONCLUSION

To conclude the lesson for the week, the teacher revises the entire lesson and links it to the following week’s lesson.

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LESSON EVALUATION 

Teacher asks pupils,

1. What is adding text in Microsoft PowerPoint?

2. What is formatting text?

3. Mention five text formatting options in Microsoft PowerPoint.

4. State the steps involved in adding text to a PowerPoint slide.

5. Which tab contains most of the text formatting tools?

6. State the functions of the following formatting tools:

(a) Bold

(b) Italic

(c) Underline

(d) Font Colour

(e) Font Size

7. Why is it important to format text in a presentation?

8. Mention three ways text can be aligned in Microsoft PowerPoint.

9. Differentiate between adding text and formatting text.

10. Demonstrate how to type a short sentence on a PowerPoint slide and format it by changing the font style, font size, and font colour.